What’s The Best Software for Bookkeeping?
I might be a little biased because I’m QuickBooks ProAdvisor certified, but I think that QuickBooks Online is the best software for bookkeeping. While, I “grew up” using QuickBooks Desktop, and can use QuickBooks Desktop and QuickBooks Online pretty much with my eyes closed, I strongly prefer QuickBooks Online to QuickBooks Desktop for many reasons.
As a bookkeeper, you can easily see all your clients books in QuickBooks Online. As a business owner, you can look at your books whenever you want, and there is even a QuickBooks Online app that enables you to make an invoice on-site, or pay a bill from your phone. With QuickBooks Online you can connect all your bank accounts and credit cards and it will download the transactions automatically into the banking section of QuickBooks Online which is a holding area. You simply go in there and categorize the transactions. If you have a small company and not a lot of time to do your bookkeeping yourself, if you connect the bank accounts and credit cards that you want to track and, later, go back a few months all the information is there without doing hours of data entry that you would have to do in QuickBooks Desktop or other software.
Of course, there are more bookkeeping software platforms, such as Xero, Freshbooks, and others. I’ve used quite a few of them, but I still prefer all of the functionality offered by QuickBooks Online. The customer service, integrations, and apps that work with QuickBooks Online are so user friendly that I recommend it over the others.
There are different prices for different levels of Quickbooks Online. If you’re a brand-new company, you would want to sign up for QuickBooks Simple Start.
Quickbooks has an ugly stepchild called QuickBooks Self-Employed that I dislike immensely, as most Bookkeepers do. I would not recommend that option unless you have a side hustle and you are selling things on Etsy and only need to know if the expenses are business or personal. That is about all you can do with Self-Employed, and I would take that one off the table and just start with QuickBooks Simple Start, the least expensive one at about $25 a month.
If you have a company making millions of dollars a year, you’re going to want QuickBooks Online Advanced because you have more transaction types that you need to track.
There are also different versions in between, as well as Payroll, which you can get separately. There are many different functions that integrate with Quickbooks Online.
I’m a QuickBooks Online nerd, guru, hanger-onner. I love it.
Let me know if you need any help with your Quickbooks or switching to Quickbooks Online!
Maya Weinreb | Founder & CEO